If the folder you want isn’t listed, choose Other Folder. Select a message, click the Move button, then from the menu, choose the folder from the list. It’s like a Quick Step that gets createdĪutomatically, but requires a couple of extra clicks to use. When you create folders or move messages, it usually guesses that Next to the Quick Step group on the ribbon is the Moveīutton. This moves the message, the same way as though you dragged Quick Steps that you create will appear in the box on the Home tab To use it, select a message, then click the Quick Step you In the Quick Step setup dialog, choose which folder to move messages to In the dialog box that appears, give it a meaningful name,Ĭhoose the folder you want items moved to, then optionally mark messages as Click the lower Down Arrow in the Quick Steps box to create a new stepįrom the drop-down box, choose New Quick Step, then Move to In the lower, right corner of the Quick Steps box. Creating and Using a Quick Step (Windows only)įirst, let’s create a Quick Step: select a message that you In this case, we have to create our ownįor the new folder. A Quick Step is sort of like a macro, and there are aįew that come ready made with Outlook. Step feature (Windows only) or the Move button on the ribbon bar of both Two other ways of manually moving messages are the Quick Moving a Message Using a Quick Step or the Move Button Any messages in the folder willīe deleted, also. Wrong one by mistake? No problem! Drag it back out, again.Īlso, if you’d prefer to copy the message rather than moveĪnd if you decide later that you don’t want that subfolderĪfter all, you can right-click it and select Delete Folder from the pop-up menu. If you click the subfolder, you’ll see the message in it. Individual ones, or select a bunch in a row by clicking the first one you want,Īfter you drag, the message will be gone from the Inbox, and Now you can drag any messages you want into the new folder. Subfolders are nested inside their parent folders The new folder will be listed underneath the Inbox. Right-click a folder to create a subfolder inside it In the list of folders on the left side, right-click the Inbox, then select New Folder from the pop-up menu. You can have subfolders of any of your main folders: for e-mail, calendars,Ĭontacts, and more. Creating a subfolder takes just a few clicks in either the Subfolders are the key to staying organized in Outlook, and
But once you have everything set up, both editions work well. Some of the techniques work the same in the Windows and Mac editions, but the 2013 edition of Outlook for Windows has a few more features to make your email organization a bit easier. You can follow along with this tutorial using your email accounts you already have setup in recent versions of Outlook for Windows or Mac. How to Tame Your Outlook Inbox with Subfolders, Rules and Filters
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